Clinical Records Clerk III

  • File all documentation turned into Medical Records Daily. (See below regarding MARs)

  • Maintain and organize all overflow files. (ICF/IID files must be organized by year due to their size)

  • Examines all pages to ensure that all patient names and patient numbers are correct, check all Medication Records (MARs) for holes, and missing signatures prior to filing in over flow.

  • Organize filing for easy retrieval of documents at the beginning of each day.

  • Breakdown charts, gather all missing items and signatures prior to closing record according to policy and procedure.(IID and Psychiatric Day Treatment, Meadville, Pearl and Newton)

  • Back up Clinical Record Clerk II in the breakdown of charts; gather all missing items and signatures prior to closing record according to policy and procedure. (ICF/IID and PRTF)

  • Conduct performance improvement review, qualitative and quantitative analysis of records on all Day Treatment, and Therapeutic Group Home after discharge.

  • Document specific problems/findings while conducting medical chart analysis, report findings to the Performance Improvement and Medical Record Director.

  • Set-up charts for new admissions for Psychiatric and IID Day Treatment and Raleigh Therapeutic Group Home.

  • Assist offsite facilities (Meadville, Pearl, Newton, and Brookhaven TGH with any request for student/resident information.

  • Complete monthly thinning for all programs according to policy and procedure. ( IID Day Tx week 1, and Psychiatric Day Tx Week 3) Replace any broken charts.

  • Provide care and/or conduct patient/resident interactions in a manner appropriate for the age, culture, and population being served.

  • Follows all safety policies and adheres to all workers? compensation program guidelines.


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